H&I Subcommittee Meeting (Hospitals & Institutions)

Hi Family,

Minutes from the November H&I Subcommittee meeting are attached for your review.

Barcy C needs women who can serve on a regular basis at the Maryhaven Women’s Virtual panel on Wednesday’s at 7. If you are interested please contact Barcy C. If you need her contact information, I can provide it.

We are accepting nominations for the Vice Chairperson position. Please consider serving. If you are interested, see the attached position description in the attached H&I Policy.

The December H&I Subcommittee meeting will be on Sunday, December 6th at 3pm. Meeting links below; you can also dial in from any phone by calling (312) 626-6799, and then entering the meeting ID 838 337 1374. While dialed in by phone use *6 to mute and unmute yourself. 

H&I December Zoom Meeting Link
https://zoom.us/j/8383371374

Meeting ID: 838 337 1374

One tap mobile
+13126266799,,8383371374# US (Chicago)
+16465588656,,8383371374# US (New York)

Thank you,
Brad H, Secretary
330-685-2381

COANA H&I November 1, 2020

Brad H called the meeting to order at 3:00 p.m. with a moment of silence followed by the Serenity Prayer.

Dave M read the Service Prayer

Chuck M read the 11th Concept

Chuck M read the 11th Tradition

Roll Call
Those in attendance introduced themselves and their roles on the subcommittee and their commitments.

Committee Members in Attendance
Chuck M
Dave M
Brad H, H&I Subcommittee Secretary
Barcy C
John S
Fred P

New Members in Attendance
None

Panel Updates

NAME OF FACILITY: CBCF (Men & Women)
There are currently no meetings going on in the facility. Non-essential staff returned to work at the facility on June 24. Our contact for recovery services at the facility has told us that she will reach out to us with information about the facility’s plans for allowing visitors in again when they have more information to offer.

NAME OF FACILITY: Correctional Reception Center (CRC – Men)
Recovery Services staff returned to the facility on June 24. There are no meetings being held until further notice. Virtual meeting participation is not an option at this time. We are in the process of reviewing speaker tapes to send to ODRC Facilities.

NAME OF FACILITY: Delaware County Jail (Men)
Literature and schedules are in the lobby for inmates to take with them when released. There are no meetings in the facility. Virtual meeting participation is not an option at this time. Larry K will check with staff at facility to see if they need more pamphlets and schedules for the lobby for inmates to take when released.

NAME OF FACILITY: Dublin Springs
Dublin Springs has a Zoom account. Our H&I panel members are doing a forty-minute Zoom meeting on Tuesdays at the regular time. The facility joined our Virtual H&I meeting on Saturdays in May. Dublin Springs had previously expressed interest in holding in person meetings again but will not be doing so for the time being. Dublin Springs is attending zoom on the 1st, 3rd, and 4th Saturday of the month

NAME OF FACILITY: FCCCI (Men) and FCCCII (Men and Women)
The panel leaders for FCCC1 and FCCCII were contacted by Franklin County Sheriff’s office and asked to restart H&I meeting using Zoom format. We have agreed to start and the first meeting will be held on Monday, October 19th for FCCCI and Wednesday, October 21st for FCCCII. Both will be held at 7pm. The meetings will be a panel format. The facilities have stated that only those members who were previously approved are eligible to participate in the zoom meetings. Fred has asked that the chair try to contact the women in order to schedule a women’s meeting for FCCCII. Fred has also upgraded his zoom account to accommodate this commitment.

NAME OF FACILITY: Franklin Medical Center (FMC-Men)
Recovery Services staff returned to the facility on June 24. There are no meetings being held until further notice. Virtual meeting participation is not an option at this time. We are in the process of reviewing speaker tapes to send to ODRC Facilities.

NAME OF FACILITY: London Correctional Institution (LOCI – Men)
Recovery Services staff returned to the facility on June 24. There are no meetings being held until further notice. Virtual meeting participation is not an option at this time. We are in the process of reviewing speaker tapes to send to ODRC Facilities.

NAME OF FACILITY: Madison Correctional Institution (MaCI – Men)
Chuck is still planning on taking literature to Madison as soon as we have inventoried what we have on hand and Diane Justus, Recovery Services Supervisor, inventories what they still have at the facility.

Virtual meeting participation is not an option at this time. When we have speaker tapes and CD’s available to provide to institutions, Chuck will notify her and arrange to get them to her.

NAME OF FACILITY: Maryhaven (Women)
Meeting is going well. On 5th weeks, Barcy uses a speaker to share. She has shared that spreadsheet incase anyone is interested in volunteering. This meeting could use regular or occasional volunteers. Please have any interested women reach out to Barcy C at 614-508-3487. Preferably once or twice a month unless just on occasion.

NAME OF FACILITY: Ohio Reformatory for Women (ORW)
Recovery Services staff returned to the facility on June 24. There are no meetings being held until further notice. Virtual meeting participation is not an option at this time. We are in the process of reviewing speaker tapes to send to ODRC Facilities.

NAME OF FACILITY: Parkside
Matt has been in contact with the facility. Literature and Virtual Schedules were delivered to the facility. Will not be participating in our Virtual H&I meetings.

NAME OF FACILITY: Pickaway Correctional Institution (PCI)
Recovery Services staff returned to the facility on June 24. There are no meetings being held until further notice. Virtual meeting participation is not an option at this time. We are in the process of reviewing speaker tapes to send to ODRC Facilities.

NAME OF FACILITY: Recovery Works
Matt has been in contact with the facility. Literature and Virtual Schedules were delivered to the facility. The facility is not participating in Virtual Meetings at this time.

NAME OF FACILITY: Salvation Army
Panel Leader: Thomas C
No Report

NAME OF FACILITY: Saturday Virtual Panel
Panel Leader: Chuck M (Saturdays at 6:30 p.m.)
We have regular weekly attendance from the three houses at MaryHaven Women’s Program and Dublin Springs. Dublin Springs and Columbus Springs East will not be joining us on the second Saturday of each month. We will have a panel of women only on the second Saturday of each month, with Matt or me to be available to participate on the panel if Dublin Springs or Columbus Springs East happens to show up. The meeting link is: http://zoom.us/j/8383371374. The meeting ID is 838 337 1374. There is no passcode required.

Panels in Need of More Panel Members When We Are Able to Go Back In

Delaware County Jail (Women): Jenn M is helping to get women to apply and commit to get this commitment started again.

FCCCII – Workhouse (Women): Rona M needs women to commit to the 4th and 5th Saturdays of the month.

Madison Correctional Institution: Chuck M needs at least one more male to commit to the first Tuesday evening of the month. Brack G will be submitting an application.

Maryhaven Detox on South High St: New time, Friday at 6:00pm. Contact Brack G if interested in joining the panel.

MaryHaven Residential on Alum Creek: Brack G needs panel members for this commitment on Saturdays at 6:30pm.

Ohio Reformatory for Women (ORW): This commitment on Monday evenings is in need of women to commit to the 1st, 4th and 5th Mondays of the month.

Recovery Village: Female panel members needed.

Columbus Springs East: New commitment, day and time not yet established. Contact Matt or Brad if interested.

Old Business

Literature Order Distribution: Discussed literature distribution and current inventory. Matt has literature that he can provide to Chuck, Fred, or Brack. Also, discussed 2021 H&I Fundraiser as planning will need to begin as we approach the new year. Discussed ideas and also members we can reach out to for input who have experience with production and virtual fundraising.

Update from Dublin Springs: Despite previously expressing interest in holding in person meetings, Dublin Springs will not be able to do so for the time being. They will be attending the 1st, 3rd, and 4th Saturday on Zoom.

Prison H&I Meetings: We are still in contact but don’t have a current time frame for possible Zoom meetings with prisons. Speaker tapes have not yet been obtained for distribution to facilities.

Trusted Servant Nominations: No new nominations. Please continue to announce that the subcommittee needs more members and possible nominations.

Old Business

Literature Order Distribution: The next literature order was approved but with Area Service donations decreasing, we need to be mindful of the budget. Need to think about the 2021 H&I Fundraiser as planning will need to begin as we approach the new year. Some possible ideas for a fundraiser were an auction or silent auction. If anyone has other ideas, please contact Matt S or Chuck M.

Prison H&I Meetings: We are still in contact but don’t have a current time frame for possible Zoom meetings with prisons. Speaker tapes have not yet been obtained for distribution to facilities.

Jail Zoom Updates: Zoom meetings began in October. FCCI meets every Monday at 7 PM. FCCII men meet on the 1st and 3rd Saturday at 12 PM and FCCII Women meet on the 2nd and 4th Saturday at 12 PM. If there is a 5th Saturday it will be Men’s meeting.

Columbus Springs East: Columbus Springs East did not attend the 2nd Saturday in October. We need to know if they will be attending the 2nd Saturday moving forward to determine the need to have a meeting that week.

Trusted Servant Nominations: No new nominations. Please continue to announce that the subcommittee needs more members and possible nominations.

New Business

No new business in November

Next Meeting
The December H&I Subcommittee Meeting will be held on Sunday, December 6th at 3PM on Zoom. Meeting links below; you can also dial in from any phone by calling (312) 626-6799, and then entering the meeting ID 838 337 1374. While dialed in by phone use *6 to mute and unmute yourself. 

H&I December Zoom Meeting Link
https://zoom.us/j/8383371374

Meeting ID: 838 337 1374

One tap mobile
+13126266799,,8383371374# US (Chicago)
+16465588656,,8383371374# US (New York)